JAPFEST
Friday 15 November 2024
Levels Raceway
Gates open 10am - 5pm
Tickets at Gate $30
Kids 10 and under free
Featuring:
Cruising, Roll Racing, Hard Park and Drifting.
SHOW & SHINE
Saturday 16 November 2024
Southern Trusts Centre
Gates open 9am - 4:30pm
Tickets at Gate $30
Kids 10 and under free
Featuring:
Indoor and Outdoor Show & Shine, Drift Demonstrations, Dyno, Unveils, Startups, RC Drifting, Entertainment and more!
TRACK
Sunday 17 November 2024
Levels Raceway
Gates open 8:30am - 5pm
Tickets at Gate $30
Kids 10 and under free
Featuring:
Cruising, Drifting, Burnouts, Roll Racing, DB Drags, Hard Park, Entertainment and more!
Stricly no pets or alcohol to be brought into the venues.
Your track entry covers all sessions on the day. It is up to you which sessions you want to participate in. Sessions depend on numbers - these may be extended, cut short or cancelled on the day.
REGISTRATION DETAILS
Japfest: Friday
Registration and Safety Check: 10am – 1pm
Late Entries: 11am – 1pm
Track Opens 11am - 5pm* Approx
Show & Shine
Exhibitors: Friday from 1pm.
Indoor Entrants: Friday from 2pm - 7pm.
Premier and Club Displays must be in by 5pm Friday.
Outdoor Entrants: Saturday from 7:30am - 8:30am.
Pack Out
Saturday from 4:30pm - 7pm.
Entrants are only allowed start up or remove the vehicle after 4:30pm.
Track: Sunday
Registration and Safety Check: 7am – 12pm
Late Entries: 8am – 12pm
Track Opens 9am - 5pm* Approx
Pre-registration will be available - details announced closer to the event.
JAPFEST/TRACK TERMS AND CONDITIONS
1). All vehicles are required to be at the venue and complete your registration and safety check by this time or you will miss out on getting your vehicle on the track. No refunds will be made.
2). When you arrive at registration, please have your Entrant email showing your competitor number and a valid driver license ready.
3). All tow vehicles must be parked so they do not interfere with the operation of the pits. If you are asked to park in a certain area, please do so.
4). Please ensure that you and your crew have your wristbands on at all times.
5). You are under the control of the officials at all times. If you do not obey instructions, you will get one warning. A second offence will end your day and you will be asked to leave with no refund of entry.
6). All track drivers must hold a FULL licence.
All drivers must hold a FULL licence. WOF or Registration is not needed, however preferred. If you are bringing a non-wof or registered car, please ensure it’s on a trailer when arriving at the venue for your own safety and to avoid being pulled over on the roads. Licences must be valid at the time of the event (e.g. not disqualified, expired etc).
Your car must pass the Safety Check check to be allowed on the track. No exceptions or refunds if your car fails to meet the criteria. The scrutineers decision is final. You (the driver) must take your car and drivers Licence to the safety check bay in the allocated time. It is the drivers responsibility to ensure your vehicle is properly prepared for the event (please see Safety Check page for more details).
Although we may have passed your car at the safety check, it is ultimately your responsibility that your car is safe to drive. Inbetween each session, we recommend you check things over such as tyre condition, no loose body panels, battery clamp is secure, brakes feel firm, fuel cap is on etc. Your ride - your responsibility.
Vehicles are preferred to have a minimum third party insurance with motorsport insurance for this event. You will be personally responsible for all costs and damage associated with injuries or damages done by you or your passengers in the event of an accident. 4 & Rotary Promotions 2006 Ltd, Levels Raceway and the promoters accept no responsibility for any damage, theft, or loose over the weekend.
4 & Rotary Promotions 2006 Ltd has zero tolerance for drivers drinking while the track is open. Random breath tests may take place over the weekend, and any driver with a blood alcohol reading of over 0.00 may have their Driver Pass removed.
All drivers are required to wear enclosed shoes while on the track. Please see the safety checklist above to ensure you arrive with the correct gear required for each session.
All drivers are to follow instructions from Premier Events or Levels Raceway staff.
The event will go ahead, rain or shine. The event will not be postponed or cancelled due to weather.
All drivers and passengers must have your correct wristbands on at all times. These are waterproof and may not be removed over the weekend. If security or staff notice wristbands have been tampered with, you will be removed from the venue, or be made to purchase another one. If your wristband is removed due to misbehaviour around the venue, no refunds or exchanges are given.
Driver passes cannot be transferred, resold etc. Drivers are welcome to bring a different vehicle through registration if their original vehicle is unable to make it (see below for fees), however Drivers Licences must match whats been entered online to be eligible to pick up your drivers wristband. Entrants are not allowed to swap or transfer competitor stickers to other vehicles. If caught, you will be asked to leave the event without any refunds and receive a lifetime ban from Premier Events. If you have swapped your sticker to someone elses vehicle, both parties will be banned. Spot checks will be done throughout the weekend and vehicles will be checked against the registered information (Rego, Year, Make, Model and colour).
Passengers must sign and indemnity form and pay the fee for their passenger wristband before attempting to get in a car. The Driver may not get on the track unless all passengers have correct wristbands. Passengers 17 or under will need a Parent or Guardian to sign the indemnity in order to get a passenger wristband. Please drive to the conditions and it is the drivers responsibility to ensure passengers feel safe and secure throughout the trip. Please return to the pits as soon as possible if requested by your passengers.
One driver and vehicle per entrant only. If your mate wants to have a drive, can pay on the day to be a second driver. This will enable them to drive your car. If you want to bring two cars along, you will need to register both cars separately.
Any damage caused to any property must be paid for. This includes but is not limited to Walls, Barriers, Fences, Signage, Equipment as well as fluid drop materials. Staff have the right to detain the vehicle/s in question as collateral until full payment has been made and/or the cost of clearing/cleaning will be passed on to the competitor. Drivers are responsible for their actions on and off the track. Police may be involved if required.
Any violent or antisocial behaviour by anyone inside the venue will not be tolerated. This will result in your wristbands being removed and being escorted out of the venue by security, and reported to the police if necessary with no refunds.
Any person caught driving or attempting to drive a vehicle on the track without the correct wristband or stickers will cause the vehicle owner to loose their track access and receive a lifetime ban from our events. We take safety seriously! Participants are responsible for your own and passengers actions/behaviours.
SHOW & SHINE TERMS AND CONDITIONS
1). Your entry covers you and one other person to help setup your vehicle for the Show & Shine (Friday only). If you require more than one helper, extra helper passes will be available for $15 cash each (no eftpos available) at the registration desk. These rules are in place for the safety of your vehicles and venue. Security will be checking this and anyone found without a pass will be asked to leave the venue. Helper passes are for setup day only and are NOT valid for the Show Day on Saturday 13th November.
2). When you arrive at registration, please have your driver’s licence ready.
3). Once through registration, staff will direct you into position. Once in position, you may setup your car display. If you need power, please ask the venue electrician who will be present on the day. This is supplied at $50 and is payable to the venue electrician directly on setup day. If you are setting up as a club, please make sure your whole club is together BEFORE going through registration.
4). Judging is done on Saturday night for indoor show and during the day on Saturday for outdoor show. Please do not set any car alarms, and if you wish your interior to be judged, leave your car unlocked. Judges meeting will be held at 7:30pm on Friday for anyone who wish to speak to the judges before they begin. All competitors will be removed from the venue at 8pm sharp. Venue is patrolled both inside and out by security.
5). Should you wish to make any last-minute changes to your vehicle display, competitor entry opens at 8am on Saturday. The show will conclude at 5pm on Saturday, at which point all vehicles must be vacated from the premises, and any display equipment removed. Vehicles cannot leave the premises until the show closes at 5pm Saturday.
6). Due to strict venue rules, no aerosol cans or spray bottles maybe used inside the venue. Please polish your car and shine your tires before going through registration.
7). If you are planning a display, please do not stick anything down to the wooden floors. This includes tape, or any adhesives. You will be charged for any damage caused to the floor.
Requirements for Show:
WOF or Reg aren't required, however 3rd Party insurance is preferred as 4 & Rotary Promotions 2006 Ltd takes no liability for any damages or loss at the event.
Conditions of Show Entry:
All vehicles must be in a reasonable condition including neat and tidy presentation. We reserve the right to refuse vehicle entry if vehicle is not up to standard. Vehicles entered in the show are not permitted to start their engines or leave the halls until the event is closed. Keys must not be left in vehicle, however vehicles should be left unlocked if you'd like your interior judged. Entrants must accept directions and decisions from all event officials, management, judges & fire wardens. No correspondence will be entered into. Judges decisions are final. Failure to comply with the conditions of entry will result in dismissal from the event and all entry entitlement canceled. No refund will be given.
Behaviour: All entrants must conduct themselves in a civil and well-behaved manner at all times.
4 & Rotary Promotions 2006 LTD reserves the right to refuse entry. Security will be in force all weekend and the police will be notified of the event. 4 & Rotary Promotions 2006 LTD officials reserve the right to discipline or disqualify any person/s who behave in an irresponsible manner. Any person/s may be held responsible for any damage to property fittings/surroundings (This includes fluid spills). Entrants are not permitted to conduct any business activity including buying/selling transactions, the display or distribution of promotional materials e.g. business cards, brochures, banners, for sale or company/promotional signs. The organisers (4 & Rotary Promotions 2006 LTD) will not be held liable for any loss, theft or damage to property, vehicle or persons resulting from the attendance of the event. The organisers (4 & Rotary Promotions 2006 LTD) have the right to deny access to any vehicle or persons into the event if they fail to comply to the conditions of entry. The organisers (4 & Rotary Promotions 2006 Ltd) reserve the right to add or delete trophy categories or alter judging to suit each event, as they see fit. A full list of categories will be sent to each entrant in the show prior to the event.
Advertising release:
As a condition of entry, each entrant for themselves, as agent for accompanying adult and as parent or guardian for an accompanying child, grant the event promoter, 4 & Rotary Promotions 2006 LTD, the exclusive right to photograph, video or film, or portrayal without names or credits as the event promoter may in their absolute discretion think fit.
JAPFEST/TRACK TERMS AND CONDITIONS
1). All vehicles are required to be at the venue and complete your registration and safety check by this time or you will miss out on getting your vehicle on the track. No refunds will be made.
2). When you arrive at registration, please have your Entrant email showing your competitor number and a valid driver license ready.
3). All tow vehicles must be parked so they do not interfere with the operation of the pits. If you are asked to park in a certain area, please do so.
4). Please ensure that you and your crew have your wristbands on at all times.
5). You are under the control of the officials at all times. If you do not obey instructions, you will get one warning. A second offence will end your day and you will be asked to leave with no refund of entry.
6). All track drivers must hold a FULL licence.
All drivers must hold a FULL licence. WOF or Registration is not needed, however preferred. If you are bringing a non-wof or registered car, please ensure it’s on a trailer when arriving at the venue for your own safety and to avoid being pulled over on the roads. Licences must be valid at the time of the event (e.g. not disqualified, expired etc).
Your car must pass the Safety Check check to be allowed on the track. No exceptions or refunds if your car fails to meet the criteria. The scrutineers decision is final. You (the driver) must take your car and drivers Licence to the safety check bay in the allocated time. It is the drivers responsibility to ensure your vehicle is properly prepared for the event (please see Safety Check page for more details).
Although we may have passed your car at the safety check, it is ultimately your responsibility that your car is safe to drive. Inbetween each session, we recommend you check things over such as tyre condition, no loose body panels, battery clamp is secure, brakes feel firm, fuel cap is on etc. Your ride - your responsibility.
Vehicles are preferred to have a minimum third party insurance with motorsport insurance for this event. You will be personally responsible for all costs and damage associated with injuries or damages done by you or your passengers in the event of an accident. 4 & Rotary Promotions 2006 Ltd, Levels Raceway and the promoters accept no responsibility for any damage, theft, or loose over the weekend.
4 & Rotary Promotions 2006 Ltd has zero tolerance for drivers drinking while the track is open. Random breath tests may take place over the weekend, and any driver with a blood alcohol reading of over 0.00 may have their Driver Pass removed.
All drivers are required to wear enclosed shoes while on the track. Please see the safety checklist above to ensure you arrive with the correct gear required for each session.
All drivers are to follow instructions from Premier Events or Levels Raceway staff.
The event will go ahead, rain or shine. The event will not be postponed or cancelled due to weather.
All drivers and passengers must have your correct wristbands on at all times. These are waterproof and may not be removed over the weekend. If security or staff notice wristbands have been tampered with, you will be removed from the venue, or be made to purchase another one. If your wristband is removed due to misbehaviour around the venue, no refunds or exchanges are given.
Driver passes cannot be transferred, resold etc. Drivers are welcome to bring a different vehicle through registration if their original vehicle is unable to make it (see below for fees), however Drivers Licences must match whats been entered online to be eligible to pick up your drivers wristband. Entrants are not allowed to swap or transfer competitor stickers to other vehicles. If caught, you will be asked to leave the event without any refunds and receive a lifetime ban from Premier Events. If you have swapped your sticker to someone elses vehicle, both parties will be banned. Spot checks will be done throughout the weekend and vehicles will be checked against the registered information (Rego, Year, Make, Model and colour).
Passengers must sign and indemnity form and pay the fee for their passenger wristband before attempting to get in a car. The Driver may not get on the track unless all passengers have correct wristbands. Passengers 17 or under will need a Parent or Guardian to sign the indemnity in order to get a passenger wristband. Please drive to the conditions and it is the drivers responsibility to ensure passengers feel safe and secure throughout the trip. Please return to the pits as soon as possible if requested by your passengers.
One driver and vehicle per entrant only. If your mate wants to have a drive, can pay on the day to be a second driver. This will enable them to drive your car. If you want to bring two cars along, you will need to register both cars separately.
Any damage caused to any property must be paid for. This includes but is not limited to Walls, Barriers, Fences, Signage, Equipment as well as fluid drop materials. Staff have the right to detain the vehicle/s in question as collateral until full payment has been made and/or the cost of clearing/cleaning will be passed on to the competitor. Drivers are responsible for their actions on and off the track. Police may be involved if required.
Any violent or antisocial behaviour by anyone inside the venue will not be tolerated. This will result in your wristbands being removed and being escorted out of the venue by security, and reported to the police if necessary with no refunds.
Any person caught driving or attempting to drive a vehicle on the track without the correct wristband or stickers will cause the vehicle owner to loose their track access and receive a lifetime ban from our events. We take safety seriously! Participants are responsible for your own and passengers actions/behaviours.
Safety Check Info
Every vehicle must pass a our Safety Check before you are allowed out on the track. This is for your safety, and the safety of those around you on the track.
- Brake Lights
- Indicators
- Legal thread on the tyres
- Battery Clamps - Batteries must be clamped even if they're inside a battery box! Strap is not good enough. This is our most common failure.
- Fuel Leaks
- Oil Leaks
- Wheel Nuts secured
- Seat belts (A seatbelt is required for all drivers and passengers out on the track. Even the vehicles from the factory without a seat belt, it should have one installed).
- Firewall
- Structural Damage
- Door Cards
- No exhaust/wastegates out bonnet
Rotaries:
- While we do recommend you run a Scatter Blanket for all events, it's done at your own risk if you choose not to.
All cars with a modified engine must have an overflow bottle and oil catch can if one isn't already fitted.
If you can no longer make the event and you'd like a refund, reply to your confirmed competitor email and we can process your refund or transfer.
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Cancellations made least 7 days prior to the event will result in a $60 admin fee and your entry will be refunded. Please add your account details when replying to your confirmed competitor email.
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Cancellations made between 7 and 5 days before the event will result in a $60 admin fee and your entry will be transferred to the following years event.
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Cancellations made 5 days up until show day will result in a $100 admin fee and the remaining funds will be transferred to the following years events. This is to cover your event packs, stickers and documentation which has already been lodged by this point.
Any no shows to the event or emailing afterwards will forfeit your entry. No refunds or transfers will be made.
Champs Track Days have a wide variety of sessions and activities. To get your moneys worth, we encourage you to take part in multiple types of sessions throughout the weekend, as track time is not guaranteed for only one specific type of session (e.g. drifting only).
Changing Vehicles/Driver
If you need to change the Vehicle OR Driver for any reason BEFORE the event, you can do so by letting our staff know on the day at Registration and pay the $60 admin fee (in cash). You cannot change Vehicle/Driver part way through an event.
You CANNOT change both the DRIVER and VEHICLE! This will need to be a separate entry.
If you have entered Friday/Saturday and your vehicle breaks during the day, you may bring a different vehicle the following day, however you will need to pay the $100 admin fee (in cash) to enter another vehicle. This fee is to cover your new safety check, registration, event packs, stickers and documentation. Alternatively, you can use your Drivers Wristband to view the event as a spectator, or drive any other registered vehicles.
Cancelation/Postponement
Incase of cancelation or postponement, your entry will be transfered to the next possible event date. We encourage you all to hold onto your entries as this helps support the events during these difficult times and gives us accurate entrant numbers to better plan layouts and programmes.
If you cannot make the new date, you have ONE WEEK from when we announce our new date to reply to your confirmed entry email to request a refund. Please include your account details. If you do not request this within 7 days, usual refund rules apply.
Swapping or Transferring Stickers
Entrant stickers are unique to each vehicle and cannot be removed or tampered with. If you are caught, or suspected of removing/tampering stickers or wristbands, you will be asked to leave without any refunds and a potential ban from future events. Vehicles are constantly checked against the registered information.
Crossing the straight to one of our events? Contact Tony before you book your ferry ticket!
Tony Hirst 021726711
Motorsport discount booking agent for Interislander.
Logistics Manager, International Motorsport.
Tony is the Motorsport discount booking agent for Interislander.
The prices Tony offer are for competitors travelling to compete in events to help reduce costs. Let’s say its Interislanders way of sponsoring all Motorsport competitors as opposed to just one team.
The discounts vary depending on vehicle combinations but it is important to note that all bookings through his agency are fully flexible and payment is not required ( not even a deposit) until you check in where you pay Interislander directly.
To make a booking or even just to receive a quote, he would need a few details.
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Date, time and direction of travel required. (Preferably a return date at the same time but if unknown this is not essential)
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Vehicle rego and trailer length if any
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What Motorsport event you are competing in Drivers name and contact phone number.
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If there are any additional passengers travelling in the vehicle? Also a breakdown between amount of adults and children up to 17years.
Email: tony@internationalmotorsport.co.nz
Authorised Interislander Motorsport discount agent.
FAQ
The easiest way to enter is online through our website. Click on the Enter Online under Champs, or click the Enter Online button at the top of this page. If it's not showing, then entries aren't open. Make sure you fill out all the forms correctly and use your name that's shown on your drivers licence. Get in quick while the early bird tickets are still available for the cheapest rates. You may also enter on the day if it doesn't sell out prior.